Photo & Media Consent Policy

01 Introduction

Nishat Education System (NES) values the privacy, dignity, and safety of every student and staff member. As part of school life, NES may capture photographs and video footage during classes, events, sports activities, graduation ceremonies, ISSB training sessions, and other campus activities.

This policy explains how NES obtains consent for such media, how it is used, and the rights of students and parents to object or withdraw consent at any time.

02 Consent at Enrolment

At the time of enrolment, NES will request a signed media consent form from the parent or legal guardian of each student. This form will clearly ask for consent for:

• Use of the student's photograph or video on the NES website
• Use of media on NES official social media channels (Facebook, Instagram, YouTube)
• Use of media in printed materials such as brochures, banners, or prospectuses
• Use of media in press coverage or news features about NES

Each category of use will be listed separately so parents can give or withhold consent for specific uses. Consent for one category does not imply consent for all others.

03 What Media We Capture

NES may capture the following types of media during school activities:

• Photographs at events such as sports days, ceremonies, competitions, and cultural programmes
• Group photographs of classes, teams, or cohorts
• Video footage of ISSB preparation drills, physical training, and school activities
• Audio-visual content for NES social media, promotional videos, or news features
• Individual achievement photographs (e.g. certificate presentations, results boards)

NES will always endeavour to capture group content rather than individually targeted footage of any single student unless specific consent has been granted for individual features.

04 How We Use Media

05 What We Will Never Do

Regardless of consent status, NES commits to the following absolute protections for all students:

• We will never publish a photograph that identifies the home address, daily route, or personal schedule of any student
• We will never share media of students in a context that is demeaning, sexualised, or that could cause harm or embarrassment
• We will never use student photographs in advertising or sponsorship material without specific, separately obtained written consent
• We will never allow staff members to take personal photographs of students on personal devices without prior written authorisation from NES management
• We will never post media featuring a student whose parents have withheld or withdrawn consent, even in group photographs where that student is identifiable

06 Student-Taken Media & Peer Sharing

Students are reminded that taking and sharing photographs or videos of other students, staff, or campus activities without permission is a serious matter and may constitute a violation of privacy under PECA 2016.

• Students must not photograph or video other students in classrooms, changing areas, washrooms, or any private space
• Students must not share images or videos of fellow students on social media or messaging platforms without that student's (and their parent's) consent
• Violations of this rule will be treated as a serious disciplinary matter and, where applicable, referred to relevant authorities under PECA 2016

07 Withdrawing Consent

Parents or guardians may withdraw media consent at any time by submitting a written request to the NES Administration Office. Upon receipt:

• NES will stop using the student's image in any new publications immediately
• NES will make reasonable efforts to remove existing published images within 14 working days, where technically feasible
• Some uses — such as images already printed in published brochures — may not be immediately retractable, but no further use will be made
• Withdrawal of consent will be documented and retained on file

To withdraw consent, email nishateducationalsystem@gmail.com with subject line: "Media Consent Withdrawal – [Student Name]" or visit the Administration Office in person.

08 Third-Party Photography at NES Events

At some school events — such as sports days, graduation ceremonies, or competitions — professional photographers or media representatives may be present. NES will:

• Notify parents in advance when a professional photographer or media crew will be present at an event
• Ensure that third-party photographers are briefed on this policy and agree to its terms before engaging
• Not permit press photography of individual identifiable students without specific parental consent
• Ensure parents who have withheld consent are given the opportunity to keep their child out of formal photographic sessions

Parents who bring personal cameras or phones to school events are responsible for ensuring they do not photograph students other than their own child in a way that could identify or harm them.

09 Data Storage & Retention

All media captured by NES is stored securely on NES-controlled systems and authorised cloud platforms. Media featuring students is:

• Accessible only to authorised NES staff and management
• Not shared with any third party other than those involved in producing NES communications (e.g. graphic designers under confidentiality agreements)
• Retained for no longer than 5 years after a student's departure from NES, after which archived media will be reviewed and, where appropriate, deleted

For full details on how NES handles personal data, please refer to our Privacy Policy.

10 Contact & Objections

To submit a media consent form, withdraw consent, report a concern about misuse of student media, or ask any questions about this policy, please contact us:

• NES Administration Office
• Qamar Zaman Plaza, Khanna Pul, Lehtrar Road, Islamabad
• Phone: 0307-7675656
• WhatsApp: 0307-7675656
• Email: nishateducationalsystem@gmail.com
• Subject Line: "Media Consent – [Student Name]"
• Office Hours: Monday–Saturday, 8:00 AM – 3:00 PM